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G.U.I.D.A.N.C.E. Policies

Georgia Structural Pest Control Commission

Several Guidance Policies have been added to the Department’s website over the past few years, in lieu of the
Commission making rule changes. We urge you to review and know these policies. Current Guidance Policies.(click HERE)

Cheating on Exam Policy

It shall be the policy of the Georgia Structural Pest Control Commission that anyone found to be cheating, by any member of the Commission, employee of the Department of Agriculture’s Structural Pest Control Section, or any proctor administering an examination on behalf of the Commission, during the taking of any examination offered by the Commission shall not be permitted to complete said examination and shall forfeit all fees associated with the examination. Further, such individual shall not be permitted to take any examination offered by the Commission for a period of one year from the date of said occurrence. In addition, the person found to be cheating shall be required to appear before the Commission prior to being approved to take any examination to provide the Commission with assurances that such occurrence will not be repeated.  Anyone found to be cheating a second time shall not be permitted to take any examination for a period of 5 years from the date of the second occurrence. In addition, the person found to be cheating shall again be required to appear before the Commission prior to being approved to take any examination to provide the Commission with assurances that such occurrence will not be repeated. October 9, 2007

Notice 07-1
DCO Supervision Guidance Policy

Rule 620-3-.02(1) of the Georgia Structural Pest Control Act states, in part, “Each licensee shall designate a Certified Operator who shall be in charge of and actively participate in providing adequate personal supervision in the pest control operations of each office and any sub-offices with a duplicate license…”

There are occasions where the DCO for an office may not be based in that office.  In such cases the DCO may be requested by the Commission or the Department of Agriculture to provide evidence that he or she is actively participating in the pest control
operations of that office. This evidence may include items such as:

• Participation in verifiable training for the office
• Documentation of participation in employee evaluations
• Documented Quality Assurance Inspections
• Logs of phone calls concerning the operations of the office
• Logs of e-mail concerning the operations of the office
• Vehicle mileage logs indicating travel to the office

Notice 00-2
[continued, Notice 00-2]

This list is by no means exhaustive. The list is provided as examples of the types of documentation that may be used to prove the active participation in providing the required personal supervision.  If you have questions on the issues of supervision or other similar types of questions, please feel free to contact the Commission at the following address:

GA Structural Pest Control Commission
Agriculture Building—Capitol Square
Atlanta, GA 30334


Post Application Precautionary Statements

The Georgia Structural Pest Control Commission has issued this guidance document to help pest management professionals comply with the requirement of the Rules of the Georgia Structural Pest Control Act in the listing of Post Application Precautionary Statements on pesticide use records. However, this list should not be considered to be all inclusive. You must refer to the actual label of the pesticide you are using to ensure that this guidance list covers all of the Post Application Precautionary Statements found on each pesticide label. Any Post Application Precautionary Statements not addressed by this guidance document must be listed on the pesticide use record.

While not required, it is suggested that pesticide use records pre-printed with the below Post Application Precautionary Statements allow space to include any additional Post Application Precautionary Statements found on the label. July 2, 2009.

Summary Precautionary Statements

  1. Contact Treated Area(s) - Do not allow unprotected persons, children, or pets to touch, enter, or replace items or bedding, to contact or enter treated area(s)until dry.
  2. Ventilation / Reoccupying - Vacate and keep area(s) closed up to 30 minutes after treatment, then ventilate area(s) for up to 2 hours before reoccupying.
  3. Equipment/Processing/Food - Thoroughly wash dishes, utensils, food preparation/processing equipment and surfaces with an effective cleaning compound and rinse with clean water, if not removed or covered during a treatment. The area should be odor free before food products are placed in the area.
  4. Exterior Applications (baits) - Do not allow grazing of feed, lawn, or sod clippings to livestock after bait applications.
  5. Do not burn treated firewood for 1 month after treatment.


Notice 09-2, Notice 09-3
Specific Areas Treated Guidance Policy

Specific Areas and Policy

The Georgia Structural Pest Control Commission has issued this guidance document to help pest management professionals comply with the Rules of the Georgia Structural Pest Control Act in the listing of Specific Areas Treated on pesticide use records.

Notice 03-1
Non-Soil Exposed Crawlspaces in New Construction

Guidance on Non-soil Exposed Crawlspaces in New Construction Rules of the Georgia Structural Pest Control Act require that ventilation be provided as part of the treatment for structures that contain soil exposed crawlspaces. Changes to building practices now allow for the construction of structures with reduced or no ventilation if a vapor barrier covers 100% of the soil surface area. The specific standards may be found in the CABO / International Residential Code in Section R408 and the Georgia amendment to Section R322.1.
To ensure that the vapor barrier continues to provide 100% soil coverage, a common building practice is to overlap the edges of the vapor barrier by two feet. The Georgia Structural Pest Control Commission has determined that structures with a vapor barrier that covers 100% of the soil and have the vapor barrier having a minimum of 2 foot overlaps are not covered by the ventilation requirements specified in Rules since the soil is not exposed. Similarly, such a structure would not be considered to have insufficient ventilation as a condition conducive to infestation, as defined in the Rules of the Act, when issuing an Official Georgia Wood Infestation Inspection Report. It is important to note that if a structure has ANY exposed soil or if the vapor barrier is not overlapped by 2 feet it is subject to the ventilation requirements of the treatment sections and the requirements for reporting conditions conducive to infestation as specified in the Rules.

Notice 10-1
Allowances for Certain Sales Practices

Sales Pratices

Rule 620-2-.01(u) states in part that “… no licensee shall operate under more than one name, and a separate licensee shall be required for each different name under which a [continued, Notice 09-3]... However, this list should not be considered to be all inclusive. Any area that is treated and is not covered by this guidance list must be included on the pesticide use record.  It is suggested that any pre-printed pesticide use record that lists these Specific Areas Treated also allow for space to include additional Areas that might be needed. Guidance Document for “Specific Areas Treated” See last page for the list that can be used to record. Located at the Georgia Dept.of Agriculture’s website at on page 2. Or call can fax or email you a sheet!

[continued, Notice 10-1] business entity operates”. Rule 620-3-.02(1)(e) states in part that “The Licensee shall be responsible for registering all non-certified employees involved in the solicitation or performance of pest control work with the Secretary”.  To facilitate the sales and servicing of pest management accounts operating in multiple states, the Georgia Structural Pest Control Commission provides the following allowances to the above noted Rules for Trade Association Collectives and corporate offices and/or out of state branches of Georgia licensees. These allowances apply only to the sales of pest management accounts operating in multiple states.

  1. The sale of services for pest management accounts operating in multiple states may be performed by a Trade Association Collective or corporate and/or out of state branch offices of a Georgia licensee without meeting the requirements of the above noted Rules.
  2. All service of pest management accounts operating in multiple states that are physically located in Georgia must be performed by a company licensed under the Rules of the Act.  
  3. These services must be performed by Georgia certified or registered employee.  
  4. These services must be made in compliance with the Rules of the Act.  
  5. All records of these services, with the exception of any sales agreement, must comply with the Rules of the Act and be maintained according the Rules of the Act by the licensee that performed the actual service.

Applicants Involved in a Pending Disciplinary Action Policy

Commission Guidance Policy for applicant(s) involved in a pending regulatory action pursued by the Department of Agriculture for violations of the Georgia Structural Pest Control Act and Rules specifically O.C.G.A. Title 43 Chapter 45 and Rules Chapter 620.
The Georgia Structural Pest Control Commission issues this policy to assist the department in the enforcement of the Act.
The commission may hold an application where the applicant is directly involved in a pending regulatory action with the Georgia Department of Agriculture. These applications may include company license, certification and employee registration and will be held until the disciplinary action is resolved. May 11, 2010

New Definitions

Definition of Integrated Pest Management:
Integrated Pest Management (IPM) for Structural Pest Control is a philosophy of pest management outlining a decision-making process aimed at achieving sustainable reductions in pest populations and their potential for growth Successful IPM programs incorporate judicious application of control methods including, but not limited to, sanitation, habitat modification, exclusion, repellents and pesticides.

Definition of Green Pest Management:
Green Pest Management can best be defined as a service that employs an Integrated Pest Management (IPM) approach while utilizing fewer of the earth’s resources as part of a larger effort to reduce human impacts on the environment.


Notice : #2
Use of Dye Marker on Borate Preconstruction Applications

Use of Dye Marker on Borate Preconstruction Applications As you are aware, applications of borates during the construction of a home requires treating all wood that termites are likely to encounter as they enter a structure.  This is designed to establish a barrier of treated wood making the remaining parts of the structure unavailable to termites. Rule 620-6-.04(2)(b)5. states, in part, “Unless prohibited by the product’s label directions, all applications of liquid pesticide applied to the surface of non-decorative or nonfinished wood and/or sheathing shall include a sufficient amount of a dye or marker to readily indicate the areas that have been

This requirement was put in place by the Georgia Structural Pest Control Commission to assist the applicator in identifying the areas that have been treated and to assist the Department of Agriculture is determining compliance with the label and labeling requirements.
Some PMP’s have asked if a Form II can be used to bypass the dye marker requirement. Please be advised that a Form II can only be used for the specific items that are listed on the Form II. The dye marker requirement is not an item that is addressed by the
Form II and accordingly the requirement of Rule 620-6-.04(2)(b)5. cannot be waived. If the builder does not want the dye marker placed on the structure, another treatment option, such as soil treatment or installation of a baiting system can be utilized. Additional information about the Form II and its use may be found in this section of the Commission’s website.

GUIDANCE POLICY : Notice : #1 - #2
Bait System on New Construction

Guidance Policy Baiting Systems Used on New Construction Rule 620-3-.02(1)(h) of the Georgia Structural Pest Control Act requires that all licensees and certified operators furnish to the Commission or the Commissioner any information required by the Commission or the Commissioner. To ensure that all licenses and certified operators are reporting and listing preconstruction treatments in the same manner, a preconstruction treatment shall include, but not be limited to, the installation of a baiting system installed for the control of
termites on a structure within ninety (90) days after the earlier of:

  1. the granting of a local “certificate of occupancy” or other like certification that the structure is approved for occupancy
  2. the actual occupancy of the structure by owner, tenant, or otherwise
  3. the closing of the sale of the property
  4. the completion of backfilling by the building contractor or owner.

Accordingly, when reporting preconstruction treatments, for any reason, all licensees and certified operators must include structures that meet the above criteria.

Notice : #3
Notice : #4
Instructions for Completing the Official Georgia Wood
Infestation Report

Instructions For Completing The Official Georgia Wood Infestation Inspection Report

  1. Company Name - Enter the name of the licensed pest control company performing the inspection. It is necessary that a company be licensed in the category of Wood Destroying Organisms in order to issue this report.  
  2. License Number - Enter the license number of the pest control company.   
  3. Address - Enter the complete mailing address of the pest control company listed.   
  4. Telephone Number - Enter the telephone number of the pest control company listed.  
  5. Date of Issuance - List the date the report is issued.  
  6. Seller - List the full name of the seller of the property. The party requesting this report must be provided a copy of the completed report.  
  7. Inspector - List the full name of the registered employee or certified operator that inspected the property.  
  8. File Number - List the VA or HUD/FHA file number if available. If there is no file number leave blank. GUIDANCE POLICY : Notice : #3 - #4 [continued, Notice #4] 
  9. Purchaser(s) - List the full name(s) of the purchasers of the property.  
  10. Main Structure - Identify the main structure inspected such as a house, apartment building, or condominium attached to or contiguous with the structure are considered to be part of the structure and must be inspected and included in your report. Fencing which surrounds the structure is not considered to be part of the structure. If, however, it is attached to the structure the point of attachment must be inspected and reported. Any other comments about fencing may be reported in the comments section if desired.
  11. Other Structures (Specify) - List any other structures inspected and included as part of this report such as a detached garage or a pool house.  
  12. Address of Structure - Enter the complete physical address of the property. If the mailing address differs from the physical address, such as a post office box, list both.  
  13. Inspection Reveals Visible Evidence Of - Disclose if any active or previous infestations of subterranean termites, powder post beetles, wood boring beetles, dry wood termites, or wood decaying fungi were found. If there is any active or previous evidence of any of the covered organisms, a graph showing the location of the infestation(s) must be attached. The location of active or previous infestations or other reportable evidence must be described in such detail so that the average person reading the graph / report is able to readily understand where the infestations are located. The information on the graph and the report must match. Remember, this report is designed for a homeowner not a PMP. The use of technical language or jargon should be avoided throughout the report. 
  14. Were any areas of the structure obstructed or inaccessible? - Many properties will have some obstructed or inaccessible areas and these must be reported. In situations where there are no obstructed or inaccessible areas, check “NO.” If “YES” is checked, then obstructed areas must be listed. Special consideration and notation should be made of those inaccessible areas of the structure(s) which wood destroying insects commonly infest and these must be listed. A statement such as “See number 3 on the back” is not acceptable and inaccessible areas must be listed. Particular attention should be paid to items which prevent a proper inspection such as insulation in crawl or attic areas, garage or basement areas with built-in storage shelves, heavy furniture against walls which cannot be moved, stored items against walls, or blocked storage areas.  
  15. The Following Conditions Conducive To Infestation For Wood Destroying Organisms Were Found At The Time Of Inspection. The Location Of These Conducive Conditions Are Indicated On The Attached Diagram: - As defined in the Rules of the Act and on the reverse of the report, conditions conducive to infestation means conditions that exist in a structure that favor the development of wood destroying organisms. These are limited to: cellulosic material underneath a building, wood in contact with the soil which has not been treated with preservatives designed for ground contact and ventilation that does not meet the requirements specified in the Rules. Any of these conditions that exist at the time of inspection must be reported and indicated on an attached graph. The following guidelines may be helpful:
    1. All earth to wood contact, such as siding, crawl space doors, form boards, decks, stair stringers and hot tub frames must be listed. The only exception is pressure treated wood designed for ground contact. Pressure treated wood that is designed for above ground use must be reported as an earth to wood contact if it touches the ground. If there is no evidence that the wood is pressure treated for ground contact list it as an earth to wood contact.  GUIDANCE POLICY : Notice : #4 [continued, Notice #4]  
    2. If the ventilation in the structure does not meet the ventilation requirements as listed in the Rules, insufficient ventilation must be reported.
    3. Debris in the crawl space must be reported. 
  16. Remarks / Additional Findings - This section is present to provide any additional information that is necessary. Additional information may include entomological information, copies of prior inspections and/or treatment reports, drawings, and other documents that may be helpful to the consumer in understanding the scope, limitations, and specific findings of the inspection. All attached documents are considered to be integral parts of the report. Each attached document should be specifically named. For example; “see attached treatment report which is an integral part of this report”.  
  17. Note Section - As was noted above if there is evidence of previous or active infestation of the covered organisms that is reported a graph showing the location of all visible visible areas of the infestation must be provided. This graph must be a reasonable representation of the structure inspected. This section also advises the parties involved to seek further evaluation by a qualified inspector of any previous or active infestation that is reported.  
  18. The Above Described Structure(s) Was Treated By This Company As Follows: - If the pest control company has treated the structure for any of the covered organisms they must disclose the treatment and then list the treatment date and contract expiration date. Do not list the expiration date of the wood infestation inspection report in this section. The report comes with a 90 day guarantee but this should not be listed in this section. This section is for treatment expiration dates only.
    1. The type of termite treatment (soil barrier, bait application or wood treatment) must be indicated.
    2. The pest control company must disclose if the contract is transferable to a subsequent owner (purchaser). If this structure is not under a treatment contract the pest control company must also disclose this information.
    3. Since pest control companies are required to maintain copies of contracts for two years after expiration of the contract they must disclose any treatment for up to two years after a contract expires. This includes contracts where no renewal fee was ever paid.  
    4. If the structure is not covered by a treatment contract by the pest control company this must also be disclosed.
  19. This Structure Has A Current Form II Issued By This Company - If a current valid Form II exist for a treatment indicated in the Treatment Section (item #18 above) this information must be disclosed and a copy of the Form II must be attached as an integral part of the report.  A Form II, exception to the minimum treatment standards, does not release a pest control company from reporting conditions conducive to infestation on a wood infestation inspection report. A Form II is to be used only for a treatment. 
  20. Certification 
    1. Signature of Designated Certified Operator - This must be signed only by the Designated Certified Operator. Signature by another individual, certified or not, is not acceptable.  GUIDANCE POLICY : Notice : #4  [continued, Notice #4]  
    2. Signature of Purchaser or Legal Representative Acknowledging Receipt of Report - This section is not the responsibility of the pest control company.  This report is a statement as to what you find at the time of inspection with regard to the covered organisms and conditions conducive to their infestation.

If you have questions please feel free to contact the Department of Agriculture at (404) 656-3641 

Editor’s note: When I went to the Department’s website:, my experience was eye-opening. There is a lot of information to go through to view these policies. The instruction below will help you tremendously, if you would like to view all the
Guidance Policies online, quickly.....Keep in mind, when you have selected a title, double click, instead of sliding your “mouse” arrow over to a POP-up window. Double clicking is much easier, as I found it to be. At the WEBSITE: At left, 3 DOUBLE CLICK Divisions (ignore the pop-up window, it will give you hardship if you do not slide the arrow over properly)

  • DOUBLE CLICK Plant Industry Division
  • DOUBLE CLICK Structural Pest Control
  • DOUBLE CLICK Structural Pest Control Commission at the VERY bottom of this page
  • DOUBLE CLICK Guidance Policies, at last, the policy list.
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Certified Pest Control Operators of Georgia, (CPCO of GA). Promoting PROFESSIONALISM for the PEST CONTROL INDUSTRY 

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CPCO Association of Georgia
P.O. Box 490164
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P: 770-338-1050
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